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Required Documents for Sri Lanka Principal Service Officers

All copies of these documents must be certified by the Zonal Education Director or another designated official of the Zonal Education Office.

# Required Document Quantity
1 Retirement request letter (signed and stamped by Principal/Zonal Education Director) 03
2 Copy of Birth Certificate 03
3 Copy of National Identity Card 03
4 If there is a name change, the original Affidavit 03
5 Copies of initial appointment letter and promotion letters 03
6 Copy of service confirmation letter 03
7 Copy of Degree/Teacher Training/College Certificate 03
8 Leave details (for the retirement year and the last five years) 03
9 Disciplinary and audit inquiry clearance form (signed and stamped by Principal/Zonal Education Director) 01
10 Letter confirming no financial loss (signed and stamped by Principal/Zonal Education Director) 03

Required Documents for National School Teachers

For teachers aged 50 or with 20 years of service (Under Sections 2 and 14)

# Required Document Quantity
1 Retirement request letter (signed and stamped by Principal) 02
2 Copy of Birth Certificate 01
3 Copy of National Identity Card 01
4 Copy of Initial Teaching Appointment Letter 01
5 Copy of Taking-over Duty Letter 01
6 Copy of Service Confirmation Letter 01
7 Disciplinary and audit inquiry clearance form 01
8 Leave details (for the retirement year and the last five years) 01

For Teachers Aged 55-60 (Under Sections 2 and 17)

Retirement approval letter will be signed by an authorized officer of the Western Province Education Department.

# Required Document Quantity
1 Retirement request letter (signed and stamped by Principal) 01
2 Disciplinary and audit inquiry clearance form 01
3 If applying for pre-retirement leave, recommendation letter from the Principal along with B 100 leave records (for the retirement year and previous two years) 01 each

Required Documents for Provincial School Teachers

# Required Document Quantity
1 Retirement request letter (signed and stamped by Principal) 01
2 Disciplinary and audit inquiry clearance form 01
3 If applying for pre-retirement leave, recommendation letter from the Principal along with B 100 leave records (for the retirement year and previous two years) 01 each

Documents to be Submitted to the Ministry of Education for Assisted Private School Teachers

(Certified copies of these documents should be authenticated and stamped by the Zonal Education Director or another authorized official at the Zonal Education Office.)

# Required Document Copies
1 Copies of ED/01/10/01/16 (06) form 07
2 Copies of ED/01/10/01/01/16 (25) form 07
3 Copies of the retirement request letter submitted by the officer (Signed and stamped by the Principal) 02
4 Certified copies of the teacher registration certificate 01
5 Certified copies of appointment letters/resignation approval letters 01
6 Certified copies of appointment proposal forms (Education B 74) 01
7 Certified copies of the birth certificate 01
8 Certified copies of the National Identity Card 01
9 Certified copies of the registered widow and orphan pension form with pension number 01
10 Letters confirming the absence of disciplinary inquiries and audit queries 02

Documents to be Submitted to the Ministry of Education for Pirivena Teachers

# Required Document Copies
1 Copies of the retirement request letter submitted by the Pirivena teacher (Signed and stamped by the Pirivena Head and authorized monks) 02
2 Certified copies of the birth certificate 01

Documents to be Submitted to the Pension Department After Retirement

No. Description Quantity
01 PD 3 application form copies 02
02 Passport-size color photographs as per Pension Circular No. 06/2023 02
03 If the spouse is alive, passport-size color photograph of the spouse 02
04 Copies of the sworn affidavit (with a stamp of Rs. 50 and signed) 02
05 Certified copies of the letter approving retirement 02
06 Certified copies of the National ID card 02
07 Copies of the bank book or bank-issued letter confirming the account 02
08 DS 04 residential certificate obtained from the Grama Niladhari 01
09 Original birth certificate copies 01
10 Original marriage certificate copies 01
11 Original birth certificate of the spouse 01
12 Original birth certificates of children under 26 years 01
13 Certified copies of the original appointment letter 01
14 Original copy of the goods receipt and release letter 01

Points to Consider

  • The name mentioned on the National ID must match the following documents:
    • PD 3 application form
    • Original appointment letter
    • Birth certificate
    • Bank book
    • Retirement approval letter
  • W & OP Number: A W & OP number must be obtained before retirement.
  • Appointment Letter: Confirm that the letter verifies permanent employment and eligibility for pension.

Documents to be Submitted to the Pension Department’s Arrears and Refund Section After Receiving the Pension

No. Description Quantity
01 Application form for refund of arrears and pension contributions (Appendix 01) 02
02 Certified copies of the National ID card 01
03 Certified copies of the bank book 01
04 For a private school teacher receiving assistance, certified copies of proposal forms and appointment letters 01
05 For a lecturer, certified copies of appointment and transfer letters 01
06 For a teacher/principal in official service, certified copies of the original appointment letter 01
07 Copies of the claim letter 02

Eligible Individuals for Arrears and Contributions Refund

At the time of retirement:

  • Unmarried officers
  • Married officers whose spouse has passed away/divorced and have no children (full payment will be made for the service period)
  • Married officers whose spouse has passed away/divorced and the youngest child is over 26 years old (payment will start from the date after the spouse’s death or the date the youngest child turns 26 years old)

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